Having a themed event can add to the overall entertainment value. This can be something as simple as dedicating the night to Queen, David Bowie and The Beatles or something as complicated as having a lip-sync battle.

Make sure that the artists you select correlate with your event theme. It’s also important to take care of your artists and offer them things like free food/beverages or discounted accommodation.

Set a budget

The first thing you need to do when organizing a live music event is set a budget. This should be based on your event goals and objectives, as well as how much money you think people will be willing to spend on tickets. You can use software tools or a simple spreadsheet to keep track of your expenses. This will help you stay on target throughout the event.

It’s also important to make sure your artist line-up matches up with the type of audience you’re targeting. For example, a rock band would probably play best at a bar or outdoor venue, while classical musicians are better suited for auditoriums.

Lastly, you should try to find sponsors who are willing to help you out. While they might not necessarily offer cash, they can provide other services such as food, drinks and merch for the concert. This will free up your budget for other things. You can also get local businesses to donate day-old food or ask a silkscreening place to give you a discount on t-shirts.

Find the right venue

The venue you choose will have a huge impact on your concert’s energy and crowd size. It’s worth taking the time to walk through several venues before you choose one. Consider the acoustics, seating arrangement, and stage setup. Look for a place that has experience with live music and has a setup that works well with your event concept.

If possible, find a place with a large social media following so you can get the word out. This will also be helpful for promoting the artists you’ve brought in.

The five boroughs of New York City are filled with live music venues, from hole-in-the-wall dives to resplendent uptown theaters. Depending on the scale of your event, consider booking bands who have a lot of fans and can draw in a large crowd. You can find great talent by checking out local listings on sites like Bands in Town and Facebook. You can also use Twitter to message performers directly and ask them how they’d like to be involved in your event.

Find the right band

If you want a band for your event then it’s worth starting to compile a list of local venues, musicians and promoters who might be interested. Some will be known to you, but many will be a bit of a mystery.

If possible, try and see them play in person. This will give you a much better idea of whether they are professional, amenable and on your wavelength musically. You’ll also be able to gauge the quality of their sound and whether it will work well in your venue.

Make sure you find out how long they plan to perform for, how many breaks they take (because even musicians need to recharge their batteries) and if they play pre-recorded music during the breaks. You should also establish their fee and check that you can sell enough tickets to cover it. If not, it may be necessary to include a percentage of merch sales in your ticket price.

Get the word out

The energy that you feel when watching a live band perform is unlike any other. It can touch your heart and inspire your soul in ways that pre-recorded music simply cannot. Whether you’re listening to an old favorite or discovering a new band, there’s nothing quite like it.

Getting the word out about your concert event requires more than just posters and flyers. You’ll need to use social media and email marketing to spread the word. Reach out to local music newsletters and art blogs. They may not be able to cover the entire event, but they can give it some initial coverage.

Also, try to leave stashes of posters and flyers at local libraries, schools, and college campuses as well as supermarkets and coffee shops. Texting can be a great way to send out automated event reminders and helpful information such as directions and parking advice. It’s important to create a Facebook Business page for your event, rather than using your personal account or the bands’ accounts.